Transient Labour Law Compliance
Labour Compliances in India: An Overview
Labour Law Compliances in India are Complex. An organization having its offices setup in multiple locations often deals with several hundred Labour Compliances that can be specific to state such as Licenses, Registrations, Consent Orders, Permissions, and Renewals, among others. Different states in India have implemented the rules in their own ways leading to non-uniformity in document formats, forms, and due dates for compliance, among others.
Managing Labour Compliances can be a tedious task within the organization and would need resources with deep expertise of the law along having skills to implement compliance processes.
Four Types of Labour Compliances
Payroll Compliances
Payroll related compliance Includes Provident Fund (PF), Employee State Insurance (ESI), Professional Tax (PT) & Labour Welfare Fund (LWF). These compliances require a one-time Registration and Periodic Payments, Challan Preparations and Filings.
Shops & Establishment Compliances
Includes Compliances under the Shops & Establishment Act, Minimum Wages Act, Payment of Wages Act, Payment of Bonus Act & and Equal Remuneration Act. Compliances include regular maintenance of wage registers, leave and attendance registers, registers of penalty & deductions among others.
Factory Compliances
Includes compliances under the Factories Act, 1948 such as one-time license, Consent to Operate, Designation of Occupier and Factory Manager, Periodic Returns, and Accident Register among others
CLRA Compliances
Includes complances under Contract Labour such as maintenance of registers by Contractor wages and periodic filings.
Key Challenges in the Current Service Model
Most corporate companies lack in-house capabilities and resources to deal with the complex nature of compliance. As a result, they end up messing up with non-expert vendors which may throw several challenges and inconsistency.
HR Compliances supported by Avacom-Labour
Challans
Covering 3 acts (PF, PT and ESI)
Returns
276 Returns under 16 Acts covering all states and UTs
Registers
608 Registers under 9 Acts covering all states and UTs
- Employees' Provident Funds and Miscellaneous Provisions Act
- Employees' State Insurance Act
- Tax on Professions, Trades, Callings and Employment's Act
- Contract Labour (Regulation & Abolition) Act
- Employee’s Compensation Act
- Employees' Provident Funds and Miscellaneous Provisions Act
- Employees' State Insurance Act
- Employment Exchange (Compulsory Notification of Vacancies) Act
- Industrial Establishment (National & Festival Holidays) Act
- Labour Welfare Fund Act
- Maternity Benefit Act
- Minimum Wages Act
- Payment of Bonus Act
- Payment of Gratuity Act
- Payment of wages Act
- Shops & Commercial Establishment Act
- Tax on Professions, Trades, Callings and Employment's Act
- The Factories Act
- The Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act
- Contract Labour (Regulation & Abolition) Act
- Equal Remuneration Act
- The Factories Act
- Industrial Establishment (National & Festival Holidays) Act
- Labour Welfare Fund Act
- Maternity Benefit Act
- Minimum Wages Act
- Payment of Wages Act
- Shops & Commercial Establishment Act
HR Compliances supported by Transient HR
We offer self-service solution to all your Labour Compliance needs. Your internal HR team can use the platform to manage all relevant regulatory records at one place.
We have set predefined input file formats that can easily be created and uploaded as per required frequency (monthly, quarterly and annual).
Our System comes fully integrated with all the forms and formats across Central, 28 States & 9 Union Territories. The formats are updated on a regular basis. The regulatory records are safely generated in the applicable forms after successful data upload.
We keep track of New and historical regulatory records to be available in an easy-to-search, sort, and filter in repository with version control and proven tamper-proofing.
Our System has systematic color-coding, Graphical, Drill Down Dashboard Capability which is highly intuitive, updated in real-time, and can be Personalised by the user. The Dashboard interface can be set based on Financial Year, entity and different period range.
Auto generated Monthly compliance Calendar with Current and previous month's details are made available to user. Differentiate with various status and it is integrated with the popular mail Clients
Our System possesses capacity to generate Comprehensive graphical standard reports and to generate on-demand reports with various parameters combinations.
It has Capabilities to manage workflow by assigning and monitoring work items of different users based on their assigned roles
Different user types can be set in the system based on their roles and access for different offices/factory locations.
Our System is available in a Cloud Hosted subscription or On-Premises hosting models based on clients requirements
Flexible Pay options such as the ‘use as you go’ pricing model are available which is easy on clients' pockets.
Software is tested with the best in class information security and data privacy standard practices including complex encryption methods for data at rest and data in motion
Our system is capable of identifying real-time legal updates (within 24 hours of the notification by authority), it covers all the States and territories. It can also be configured for personalized legal updates based on selected Industries Regulators, State/UTs, and ministries.
We have an option to Auto generate weekly/monthly legal update newsletters based on applicable Acts / Compliances to your organization.
Transient HR - Labour Key Benefits
Centralized Document repository enables quick and easy access to all historical regulatory records and raw data files.
No sharing of data with third party and high Encryption standards provides greater control and privacy.
Accurate outputs due to minimum manual intervention, system driven data computation and current forms and templates.
Enables capability for centralised data processing leading to greater control and efficiency over management of Registers and Returns.
Records can be generated based on the user requirement. Multiple documents can be regenerated.
Significant automation leading to lower cost of Compliance Management